Administrative Assistant

About this Role

We are looking for a bilingual (English and Spanish) friendly and welcoming Receptionist to join our growing company. You will greet clients and visitors when they arrive at the office and determine their reason for their visit. Other job duties include answering phones and emails, entering information into our database, organizing files, and making copies. You will also monitor the inventory of office supplies and order more when necessary. We prefer candidates who have some experience in an administrative role, but we are willing to train the right person.

Receptionist Job Duties and Responsibilities

• Answer phone inquiries and provide basic company information
• Perform clerical duties, take memos, maintain files, and organize documents
• Monitor front desk and comply with all security procedures for visitors
• Assist in planning company events, meetings, luncheons, and employee team building activities
• Make travel arrangements for staff
• Oversee mail deliveries, packages, and couriers
• Purchase, track, and invoice office supplies for each department
• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms

Receptionist Job Requirements and Qualifications 

  •  High school diploma or equivalent 
  •  Prior administrative or clerical experience preferred 
  •  Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel) 
  •  Highly organized multitasker who works well in a fast-paced environment 
  •  Excellent time management and communication skills 
  •  Willingness to learn and to grow with the company 
  •  College preferred but not necessary

About HOPE

H.O.P.E. – Hispanics Organized for Progress and Education is a 501(c)(3) Non-Profit Organization based in Dunkirk, NY.

The mission of H.O.P.E. Hispanos Organizados Para el Progreso Y la Educacion (Hispanics Organized for Progress and Education) is to provide services to English and non-English speaking Hispanics to improve their social, educational, cultural, and economic status in the community.

We HOPE to offer a helping relationship designed to foster independence and restore a sense of self-esteem to the Hispanics of Chautauqua County and to also administer a positive cultural awareness to the non-Hispanic community.

HOPE’s ultimate vision is a strong community working together for progress and a higher standard of education.

HOPE is an Equal Opportunity Employer